In order for people to work productively, it is necessary to create suitable working conditions. This should begin at the planning stage of office space, if this is not possible, then attention should be paid to the design of workplaces.
Organization of the workplace: important rules
To properly organize workplace follow the advice:
"Quality furniture is worth more than money". If it is not possible to completely update the furniture, do it at least for the departments that work with clients and, of course, for the manager. This will immediately raise the status of your enterprise in the eyes of people and increase your profits accordingly.
"The table and chair create comfort". Proper selection of this furniture will reduce staff fatigue. Given that everyone is of different heights, it is better to choose chairs with rising seats.
"Clean table". On the working surface there should not be objects that are not related to work.
"Everything has its place". All documents, without exception, must have their permanent place. At the end of the working day, be sure to put everything on the shelves.
"Use Organizers". In order not to clog the workspace, store all small items in a special stand.
"Clean where they don't litter". The administration should introduce some restrictions in the office, for example, to ban smoking and eating in the offices.
"Lighting". A sufficient amount of light is a factor that positively affects the comfortable work and health of the employee.
"Fresh air". Fresh indoor air increases productivity and reduces employee fatigue.
"Volume". You need to choose the best option for external noise that will not cause discomfort to employees.
"Ambient temperature". The environment affects the work of the entire team. Try to optimize it so that everyone is happy.
For most of the population, work is an integral part of life.
People get different emotions from labor activity , some brings pleasure and prosperity, but there are those for which hard work. In any case, most of the time a person spends at work, so you need to know how to make your stay as comfortable and successful as possible.
Organization of the workplace: the correct location of the desktop according to Feng Shui
Lately great meaning when organizing your living space People give the rules of feng shui. It is this science that optimizes energy flows, which increases the chances of success and prosperity. There is nothing complicated in it, all that is needed is to determine the correct location of the desktop and the items that will be located on it.
Feng Shui Desktop Location: Tips
Between table and wall the opposite should be enough free space- it denotes your plans for the future. The greater the distance, the higher you can move up the career ladder.
The table should not stand under the ceiling beams.- they produce destructive energy. If this is not possible, put vases with fresh flowers, they will take away some of the negativity.
It is forbidden organize workplace on the same line between the window and the door- You will simply be blown away by the flow of energy. Try to rotate the table as much as possible perpendicular to these objects.
Give up table position to the door face or back the best option diagonally. You will see the door, and your back will be protected from an invisible threat.
If in the room huge windows, better stay away from them. At the energy level, they cause unconscious danger. If there is no chance to change the place, close them with curtains or hang blinds. Additionally, you can decorate the window sills with flowers in pots.
Don't sit under the air conditioner it can not only cause illness, but it will also blow all thoughts out of your head and interfere with work. If possible, move your desktop to a place that is safe in every way.
For good and fruitful work there should be a lot of light above the table. The ideal option is a lamp with an ordinary light bulb in a honey or golden shade, it will become your symbol of good luck.
The workplace should not be reflected in the mirror, it will absorb all your efforts. Even if you like to admire yourself while you work, try to give up this pleasure and sit back from the mirror.
Chair near the desktop has too great importance, his dimensions must be proportional to the table. It is better if there are armrests and a good back - this will give you a feeling of support and support. Do not skimp on a quality chair, it will even add self-confidence.
For managers the best option would be to place your workplace how can further from the entrance to the office. A different location will negatively affect your career and even reduce your authority in the team. After all, according to the rules ancient world the leader always chooses the best place.
Subordinates are better off sitting in front of superiors, this will provide him with full protection and support.
When you get a job in a big office, then opportunity to choose a job, no. However, you can still help yourself setting up a personal workplace according to the recommendations of feng shui, which will help neutralize negative impact outside and stabilize the situation.
To have prosperity and success in your career, feng shui rules:
the best location will be the northern part of the room;
in the southeastern part, put " Money Tree»;
hang an image of a turtle behind your back;
the table lamp should be red.
We figured out the arrangement of furniture, now we will add everything the correct position of objects in the workplace. This will become a certain talisman for achieving even greater success in work and harmony in relations with colleagues.
If your desk looks like a mini junkyard, don't count on a successful career. Feng Shui means perfect order, because without it, positive energy will not be able to circulate freely. To do this, you need to put everything in its place, select a drawer or cabinet for this. The first thing to do is use "bagua" - energy card, which divides any space into 9 parts, each of which is responsible for a specific area of life. Ask yourself what is the most important thing in life for you and, based on the answer, organize your workplace in accordance with your preferences.
Arrangement of objects on the table according to Feng Shui:
Place a lighting fixture in the far left corner. This place is responsible for financial well-being.
Put a photo in the middle left your loved ones or a talisman that is associated with family happiness.
Store books on the front left or other items to record. Add here some blue object to stimulate your cognition.
The area at the back in the center is responsible for the reputation. Place a red lamp or your awards in this place.
In the middle in the center - a place of health. Try to always keep it spotlessly clean, it is better if there are flowers here.
Front in the center - a place of career. There must be a computer. A screensaver that shows the ocean or a waterfall symbolizes money.
Rear right - relationship zone. Post a photo of your loved one here, if there is none, then a red flower to attract love.
Middle right - creative zone. Place magazines or any metal objects made of iron in this place.
Place front right customer phone lists.
Crystal pyramid in the southern part will be your assistant in overcoming all difficulties on the way to promotion.
Success in negotiations will provide four-armed Ganesha. Its best location for right hand from yourself, from time to time contact him and stroke.
There are others talismans appropriate on the table that are responsible for material abundance are the three-legged toad, the money tree and Chinese coins. The main thing to remember is that the last item should be hidden from prying eyes, put them under the keyboard.
Making it right soon You notice positive changes At work. Relationships with colleagues and superiors will change. The manager will begin to notice your merit and colleagues' knowledge.
Regardless of where you work, at home or in the office, it is important that you feel comfortable in your workplace. After all, a cozy and attractive office increases productivity and work efficiency. Before we dive into the details, let's look at some things that can improve the working environment.
Lighting
Ideally, the workplace should have plenty of windows and natural light. However, since this is not always possible, you should try to increase what you have with special lighting.
The lamp should be on a table, but you should also consider using artificial lighting. You may have noticed that you feel less energetic during winter months, so this is due to the lack of exposure to sunlight. The sun boosts your mood and makes you more productive at work. It is also important to get some artificial lighting in the work area, for example, to facilitate reading, writing and other activities.
Good storage solution
A neat and clean work environment is more inspiring than a dirty and sloppy one. So before you start your tasks at the beginning of the day, tidy up your desk, arrange everything the way it should be.
To do this, you need a good place to store your things. Open shelves are great because they store and display all the items that you can then easily get to.
Cabinets and nightstands are perfect for disguising the rest of the items you don't use as often. If you work with documents and files, or if you have a lot of books in the office, then a bookcase is the perfect storage space.
Occupy a separate area for work
Don't mix work with personal life. If you choose to work from home, you must select a space that will only be used for work! It would be great if you could find a separate room for this. Other additional goals will only distract you from work.
Also, having a certain workplace, you can decorate it however you want without worrying about anything else. A person must establish some boundaries between work and personal life. Therefore, when you are at work, you should only think about her, and not about the house.
Tidy up the wires
I think we can all agree that wires can sometimes be annoying with their clutter. We often try to ignore this problem, but this only makes things worse. So try to find a way to put them in order. This problem can be solved in many ways, for example, by tying the wires together.
Get rid of all the cables that get in your way while you work. Also, you can somehow mark, sign or find a creative way to organize them.
Set a comfortable temperature
One important factor is temperature. If you get too hot, you won't be able to focus properly, and if it's too cold, you won't be able to be productive. You must set the temperature to make you feel comfortable. To do this, you can use a fan, heater or air conditioner.
Style personalization
You can add a few details to your workspace to make you more inspired while you work. To do this, you can try to hang a poster. It will boost your mood and productivity. Choose something that can relax you for a while, that will give your brain a rest.
You can also include other elements in the decor. For example, put some personal photos or choose a calendar that you really like to hang on the wall or put on the table. You can also choose a carpet that lifts your mood in the room. In general, there are an infinite number of possibilities to decorate your office!
Comfortable chair and desk
Of course, the most important thing is that the workplace has a comfortable chair and a comfortable table. There are a few details that you should consider before purchasing these.
Comfort seat
- A comfortable office seat is a good investment. Make sure you know what you are looking for before making a purchase. An excellent chair should have a comfortable back, for example, not to spoil your posture, not to have back pain. It would be very nice if it had breathable fabric.
- A good seat should also have armrests, although some people don't take this into account. The armrests should be low enough for your shoulders to keep your elbows relaxed and bent at 90 degrees.
- Any good office seat should have an adjustable height. This allows you to adjust your position when you are sitting at your desk. Your feet should remain on the floor and your hands should be at table level.
- Sometimes the adjustable back height is neglected. But it is important to have good posture when working (for this you need to adjust the height and angle of the backrest).
- Speaking of posture, do you know how to sit properly while working? We will tell you. You should sit as close to the table as possible, with a straight posture, not hunched over, and with your hands on the work surface. Your legs should also be bent at the knees at a 90 degree angle. Try to sit in this way, and your back will not know about the pain.
Also, you'd better have a footrest, as this can reduce the pressure on your feet, and consequently the pain at the end of the working day.
Desktop
- The choice of table is just as important as the choice of seat. So when you're shopping for furniture for your new office, there are several factors you need to take into account.
- The mouse and keyboard should be as close to each other as possible. If you have a keyboard shelf, then the mouse should be there too. Make sure the table is at the ideal height. Of course, you can adjust the height of your seat.
- When placing the monitor on a table, you need to pay attention to a few things. First of all, after you have adjusted the chair, close your eyes. Open your eyes, your gaze should be directed to the center of the screen. If the computer screen is too low, then you can use a stack of books to raise it.
- After all the important things are properly organized on the table, you need to take care of the little things. On the table should be the items that you really need and so that they can be easily reached. Do not clutter up your workspace with decorative items.
This will help you concentrate better and make your work more productive and efficient. Even if you work from home, then you should take a lunch break or find something that relaxes you from time to time.
Reduce eye strain
You must take care of your eyes, especially if you use your computer for more than 3 or 4 hours a day. Adjust monitor brightness. Do eye exercises!
Set a schedule
Try to be organized. Set an alarm clock with goals for every day.
Start the day with a pleasant activity
Start your day nice. So, when you wake up, do something fun that you enjoy. Have coffee with your partner or friend, listen to music or take your dog for a walk.
Conversations of colleagues, calls, noise, an uncomfortable workplace, chaos in the office, mess on your own desk can instantly unbalance and aggravate the situation. Marina Makoviy tells the readers of The Only One how to effectively deal with irritants at work.
Marina is a well-known Ukrainian business lady and CEO International recruitment portal HeadHunter Ukraine (hh.ua).
Noisy colleagues
Start by asking people around you to be quiet. People usually respond to such requests, and for a while it will work. Another way to not hear conversations is with noise canceling headphones. Well, the third way (the most radical) is to change the workplace in the office or discuss with the manager the possibility of working remotely.
Calls from other people's phones
Alien ringtones - another irritant in the office space. Put your phone on silent and invite colleagues to do the same, and conduct phone calls or Skype calls in a separate room. Of course, it will be easier to implement this if you work in a small team. In a large department, it is important to offer to do this to colleagues who are sitting nearby.
Bad workplace
Sitting with your back to the door or to the aisle is uncomfortable, because everyone passing behind you can look at the screen. Sitting right in front of the door is also not very pleasant - everyone who enters the room automatically perceives you as an information desk. It is best to sit sideways to a door or aisle. If you can’t turn the table, you can delimit the space with the help of cabinets or plants in large pots.
Organize your workspace
The ideal workplace is one where nothing distracts from work. Everything you have on and around your desk should encourage concentration and help you work better. If the desktop is cluttered, remove everything from it except for items that are critical for work: computer, keyboard, mouse, phone. Wipe down the tabletop. Sort out everything that was on the table: send all unnecessary documents to the wastebasket, put the necessary ones in the appropriate folders (and also remove them from the table). If you keep cups, spoons and plates on the table, you are guaranteed a reputation as a slob.
Planning and stickers
If you often have to memorize and write down different things, in addition to a notebook, install a planning board next to your workplace. It is convenient to divide it into several sections - "Tasks", "Priority", "In progress", "Done" - and move stickers with tasks in these columns. So all things will always be in front of your eyes.
Light, chair, table and wastebasket
Light is very important. It is good if the office has large bright windows. Firstly, sunlight adjusts biorhythms, eliminating unnecessary drowsiness and fatigue during the day. Secondly, it promotes the production of serotonin, a special hormone that is responsible for a good mood. Depression affects those who sit in the back of the office or in the semi-basement, away from natural light, more severely.
The lamp should be on the left if you are right-handed, or on the right if you are left-handed. When there is not enough light, the eyes get tired and productivity decreases. Similarly, incorrect monitor settings can affect productivity. Adjust the brightness on it, and at the same time the height and tilt.
The chair should be as comfortable as possible and with a soft surface. It is desirable to have armrests: they should be located so that you can bend your elbows at an angle of 90 degrees. The height of the chair must be adjusted so that the thighs are parallel to the floor and the feet are on the floor.
The height of the table depends on your height. It is important that in a sitting position the distance between the knees and the table top is about 20 cm.
Keep a trash can near your desk and send there unnecessary papers, candy wrappers, used stationery and other garbage immediately, without accumulating them on the table.
Storage system
If you often work with documents, you need to figure out how to store them. If there are not very many papers, one sorting tray or several folders will suffice. If the workflow is large, create folders for each type of document, sign them and sort them as you like: you can by date, or you can by topic, for example, by one counterparty. The main thing is that you always know how to find certain accounts. Put all the documents that you rarely use away: in a drawer or in the archive. Keep the ones you need regularly.
Make backup copies of your developments, documents, projects, service information stored on your work computer and send them to the company's server or cloud storage. How much effort and nerves do people spend because of lost information! The computer is broken, frozen, someone accidentally deleted important data.
Music helps some to concentrate, while others categorically interferes. If you are in the first category, remember those in the second. If there is someone else in the room where you work, listen to music only with headphones. This is one of the main rules of office etiquette.
Green plants are always good. It is only important to decide: how much time you can devote to caring for them. The most unpretentious flowers are philodendron, spathiphyllum, dracaena, croton. A great option is to break a "garden" with herbs: mint, lavender, rosemary, thyme. And the eye pleases, and the aroma is pleasant, relaxing.
If personal work requires energy, and the office is decorated in gray gloomy colors, add a few spots of warm shades around you. You can put a yellow rug under your arm or hang a picture in orange tones.
If you work from home, it is very important to set aside a separate space for work. This is primarily for separating work and personal life (when working from home, it can be difficult to switch from one mode to another), but can come in handy from a more practical point of view. For example, it is useful to have a separate working computer that children will not approach and that will not break at the most inopportune moment.
Finally: if you have been working for many years at a table that is littered so that you cannot be seen behind it, and with productivity, everything is in order with you - relax and work in the same mode and further.
Many people think that a messy desk is caused by a messy mind. A clean and organized workplace greatly improves efficiency, concentration, and the ability to find all the things you need. You'll be surprised how much more efficient you can be when you clear out your desk clutter. Take some time to clear all unnecessary items from the table, and then organize your work materials and supplies.
Steps
Part 1
Cleaning- You will spend much more time if you go through all the items in the workplace one at a time.
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Clean the table inside and out. Now the table is empty and nothing else prevents you from doing a thorough cleaning. Remove dust and wipe surfaces universal remedy. Treat dry spots and buff scratches on wood countertops. After cleaning, your table will look like new.
- Be sure to empty the table before you start cleaning, otherwise you will have to bypass all the items with a rag.
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Get rid of old and unnecessary things. Review the items removed from the table and divide everything into two piles: put all the garbage in the first, and those things that need to be left in the second. Resolutely get rid of garbage and all unnecessary items so that at the end there is only the necessary minimum. Now it will be easier for you to clean up.
Refresh the space around the table. Pay attention to all obsolete items. These may include last year's calendars, answered and unanswered letters, and old photographs. Replace such items with new items. All removed things can be thrown away or put in a closet. All items that are on the table must be new and relevant in the future.
- Sometimes you can leave things that are dear to you. If there was an old photograph, a gift or a memento on the table, then store them elsewhere, and use the table for its intended purpose.
Part 2
Order and organization-
Change the arrangement of things on the table. Now that it's time to put things back on the table, don't put them in their old places. Think of a new order to rationally use the freed space. You can arrange things in “ mirror image”, by moving them to the opposite side of the table, or choosing a new place for each item. Organize items in an order that inspires you to be productive at your desk.
Stock up on new supplies. Are you running out of paper, pens or paper clips? Go to the stationery store and take the necessary materials. Take a list with you so you don't forget anything. Pay special attention to frequently used accessories that run out quickly. Now, while working, you will have at hand all the necessary items.
- Even if your employer provides you with all your office supplies, a few personal items (such as your favorite pen) will make your work more comfortable.
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Arrange items wisely. Think about how you want to organize your desktop, then arrange things for maximum efficiency and to prevent clutter. For example, leave the central part of the table for the computer, and fold all important tools and documents within reach. So you will not only simplify your work, but also save time that is spent searching, since now all things are in their places.
- Your intuition will always tell you the most logical place for each item. For example, if you instinctively search for a certain thing in specific location, then this is probably the most optimal storage location.
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Add some flair. Your goal is a clean and organized workplace, but it doesn't have to be boring. Use a few embellishments to add some personality. A couple of framed photos, a small figurine or a fun cup will enliven the workspace and make it cozier.
Part 3
Efficiency and Productivity- Writing utensils, office paper, notepads, communication tools and digital devices can be stored directly on the table or in another convenient place.
- Arrange pens and pencils in a glass or special holder so that they are close by and do not take up much space.
- Staples and a stapler can be stored near the printer or in the filing area.
- Organizing your desk will save you about an hour a day, which is usually spent looking for the things you need.
Keep important items close at hand. If you often use certain things, then they should be within reach. Rate how often you use specific subjects on the table and arrange them in order of importance. This approach will allow you to simplify the process of finding and working with things.
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Place frequently used items in the top drawers. Not so important, while regularly used items can be folded into drawers so that it is convenient to get them at the right time. Place large and frequently used items that are not needed on your desk in the top drawers.
- For example, it may turn out that a laptop, tablet or other electronic device is used more often than a pen and paper. In this case, office supplies can be put in a drawer, and electronic devices can be left on the table.
- If you use a lot of small items, then buy a special drawer tray. They usually come in drawer sizes and come with multiple compartments that make it easy to organize small items.
- Rate the importance of each item. If you often use a thing or refer to certain documents, then keep them on the table. If the item is used from time to time, then place it in the top drawer. If a thing is rarely used and there is no place for it on the table at all, then store it elsewhere.
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Remove unused items. All the things that you decide to leave, but do not want to keep at hand, can be put in a closet so that there is no mess on the table. These items typically include personal items, food and drink, and devices that are used very infrequently. Written documents should be folded into folders and placed in a filing cabinet, and the rest of the materials can be stored in the bottom drawer or cabinet if they are not needed for work. Leave only the most necessary items on the table, and put the rest of the things to the maximum in drawers or cabinets.
Start from scratch. Organizing your workspace is much easier if you start with an empty desk. Remove all items from the work surface and empty the drawers. Put things on a separate table or on the floor so you can review them later. By eliminating the clutter, it will be much easier for you to imagine how to better organize your workspace.
- Place a wastebasket next to the table to immediately throw away everything you don’t need. Otherwise, garbage will accumulate on the table.
- Consider a filing system so you always know where you are. finished documents what papers need to be finalized or thrown away. When organizing papers, you can proceed from the degree of importance and completion.
- If you are tidying up your workplace, then leave a minimum amount of personal items and jewelry on the table. The more items, the higher the chance of chaos and disorder.
- Buy simple boxes to store extra things in. Some items should be at hand, but not on the table. Fold them under the table, next to it, or in another part of the room.
- Label the drawers according to their contents so you don't have to go through each one looking for the right document.
- If you love crafting, then try making your own unique storage boxes and trays from special materials.
- Try to remove all things that distract your attention. This is important for mental organization and work efficiency.
- Your chair must be equipped with a backrest. An uncomfortable chair and poor posture affect health and mood.
Warnings
- A cluttered workspace reduces productivity. Order improves efficiency.
- Don't forget where you put things. If you have a lot of tools, devices and folders with papers, then write down the location of all items.
It all starts at the workplace.
D. Carnegie
Work begins with the workplace and its organization. There are, of course, exceptions in the form of creative and unique personalities for whom this question is not so important. But even they have their own system of creative confusion, even if they don't admit it. Most people work at ordinary desks in ordinary office spaces, and the following tips are intended for them.
Desktop
The right work environment sets the mind to the right rhythm. You do not keep your house in a mess and you know exactly where and what is. It’s the same in the workplace: everything should be there, and nothing superfluous that could distract from the main tasks.
Where does it all start when you first arrive at work? From desktop. And there are usually piles of papers, scattered stationery, mugs, some kind of useless souvenir and dust on the computer. And what will be the internal state behind such a workplace? Unassembled. Of course, you won’t think so, but the subconscious mind has already decided everything. What is the reality around, so are you. And the consciousness picked up this idea, and your mood is gone.
Luke Chapman/Flickr.comAlways keep your desktop in order. Start the day by dusting, adjust the lighting, record useful information on stickers, wash your coffee cup, fill yours - set yourself up for work. These simple actions will give energy for further work.
An ideal workplace is a tool for work, comfortable lighting, necessary stationery and simple furniture for the worker.
How to work: standing or sitting? You decide. I think that sitting is better, but you definitely need to take breaks: walk, do, breathe fresh air, climb 2-3 floors up the stairs. My work schedule: 45 minutes - task without interruption, 15 minutes break, then 1 hour continuous work and 15 minutes of rest. This is how the day is structured.
Do not forget about your own locker or archive, as each employee always accumulates his own personal filing cabinet or paper archive. Also in the locker you can store personal items that you would not like to flaunt. Each shelf and cabinet must fulfill its function and not overlap with other elements. So it will be more convenient to work with documents and various accessories.
Electronic document management
Thirdly, do not overload the text of the letter with information that is understandable only to the sender himself. Try to answer briefly and succinctly, weighing every word. In our digital age, this is very important: no one is interested in wading through unique conclusions.
And finally, do not forget about network etiquette: addressing the recipient, writing style, information on the case, contact information. Learn to compose a letter, analyze what you wrote, and the rules of address.
Additional tool
Another thing that helps to make the work more efficient is a marker board. An indispensable tool, especially when the department is working or solving a serious problem with intermediate stages.
midnightcomm/Flickr.com In my professional activity the board was an indispensable attribute of the working environment. It is also useful in terms of saving paper. You won't believe how many sheets are spent explaining your ideas and solutions.
Through visual thinking (we all have it), people can draw on the board together, explain their thoughts, and come up with better solutions to a problem. Everyone can see and understand everything.
From myself I will add that I am at work. It has a positive effect on my productivity, especially when I have to work with monotonous tasks on the computer or draw up a large package of documents. In general, it is good to start the morning with positive music. But you should not turn it on for everyone, remember: you are not working alone, music will only interfere with someone.
And what additional working tools do you use in your work?
